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The Wisconsin Department of Financial Institutions’ new online notary filing system is now live! Use the new system to apply for or renew commissions, submit completed paperwork, and pay online.

Please note, before using the new online notary filing system, you will be redirected to create a My Wisconsin ID. Follow these instructions to do so: My Wisconsin ID Registration Instructions

Access the new system here: Online Notary Portal

For questions, please email or call (608) 266-8915. Thanks!

Notary Public Frequently Asked Questions

For an extensive list of Notary FAQs, please refer to the Adobe PDF Document Notary Public Information Publication.

Notary Public FAQs

Who is eligible to apply to become a Wisconsin Notary Public?
Any United States resident 18 years of age or older who has at least the equivalent of an eighth grade education, is familiar with the duties and responsibilities of a Notary Public, and has demonstrated adherence to laws according to the Wisconsin Statutes with regard to arrests/citations/convictions, is eligible to apply for a Wisconsin Notary Public Commission. An applicant does not need to be a Wisconsin resident and does not need to be an United States Citizen.

Who is not eligible to apply to become a Wisconsin Notary Public?
An applicant who does not meet all basic requirements listed above is not eligible to apply. Persons convicted in state or federal court of a felony, or persons convicted of a misdemeanor involving a violation of the public trust may not be commissioned as Notaries Public for the State of Wisconsin unless they have been pardoned of the conviction by the Governor.

Where can I purchase a stamp or seal?
You can purchase a stamp or seal from a local office supply store or online. The stamp/seal must have; "State of Wisconsin," "Notary Public" and your seal name which must include your complete legal last name. It may include your commission expiration date.

The clerk at the store said I needed to show my notary certificate before they could order a notary seal/stamp for me. What should I do?
Some office supply sources may try to require the notary certificate to purchase the stamp/seal. In Wisconsin, a notary applicant must have a seal/stamp prior to applying for a commission. You may have the store contact our office to verify our procedures if there are questions (608) 266 - 8915.

Do I purchase the stamp/seal before or after I receive my commission?
Purchase the stamp/seal before you receive your commission. A sample of the seal/stamp is required as part of the Notary Public application process.

Where do I purchase a bond?
Check with your local insurance agent to see if they also write notary bonds. If they do not, they may be able to suggest a bond company for you or an internet search under "Notary Bonds in Wisconsin" will provide plenty of alternatives.

How much does a bond cost?
The price runs from $25.00 to about $100.00 for the same coverage. Adobe PDF Document More information about Notary Bonds

I receive a lot of mail regarding notary services. Is it required that I select one of these options?
No. You may enlist the help of a notary service for the fees they propose or you may easily apply yourself by following the instructions that are on our website under the "Apostilles, Notary Public & Trademarks" menu.

What if my name changes before my commission expires?
You may continue to use your current signature and notary stamp/seal until the commission expires. If you would like to change your signature and stamp/seal prior to the expiration of the commission, you may do so for no additional fee. However, you would need to purchase a new stamp/seal and complete the Notary Public Address/Name/Seal Change form and send the completed form to our office. The bond and oath will be valid through the expiration date of your current commission.

If the imprint or seal is not legible on the application do I need to complete a new application?
No. You may imprint or stamp the seal on a clean white paper, until you get a clear sample or print, and then attach this paper to the application.

How do I renew my commission?
You will need to complete the Notary Tutorial Exam and obtain the Completion Certificate and the Four Year Notary Public Application . Mail all completed paperwork to DFI with $20 check or money order made out to Wisconsin Department of Financial Institutions or WDFI. You can also file and pay online here:Online Notary Portal

When can I renew my four year commission?
You may renew your four year commission at any time prior to the expiration of your most recent commission. However, we recommend that you accurately submit your application at least two weeks prior to the expiration of your previous commission to avoid any lapses in commission appointments. If you renew after the previous commission expires be sure to refrain from notarizing any documents between the expiration date and the date of the new commission.

Does Wisconsin permit remote online notarizations?
Yes. Before performing a notarial act for a remotely located individual, however, a Wisconsin notary public must obtain authorization from an approved communication technology provider to use its system for remote online notarization and become knowledgeable about that provider’s system and processes, including completion of any relevant training or instruction modules prepared by the provider. Communication technology providers are approved by WDFI and the Remote Notary Council if they meet security, recordkeeping, and other standards to ensure the integrity of the notarial process. A list of approved providers is available on this website or by contacting WDFI.

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